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The Department of
Personnel and Training,(DOP&T), has been issuing clarification regarding
Children Education Allowance time to time. The FAQs (Frequently Asked
Questions) and replies for the same relating to Children Education Allowance
payable to Central Government Employees are given below
The payment shall be made by the office in which the Govt. servant worked prior to these events and will be regulated by the other conditions laid down under CEA scheme.
8. What are the fee that are reimbursable? Whether Development Fees, Annual Charges, Transportation fees are reimbursable? Reimbursement towards purchase of school bag, water bottle, uniform, shoes and stationary is admissible?
This Department’s OM No. 12011/03/2008-Esn.(AL) dated 2.9.2008 clearly indicates that the limits “would be automatically raised by 25% every time the Dearness Allowance on therevised pay structure goes up by 50%. There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M. NO. 12011/01/2011-Estt.(Allowance) dated 4th May, 2011, has been issued to clarify this further.
The reimbursement of CEA is not linked to the performance of the child in his class. Even if a child fails in a particular class, the reimbursement is permissible. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.
11. Whether Hostel subsidy is reimbursable irrespective of transfer liability?
Hostel Subsidy is reimbursable to allCentral Govt , employees for keeping their ward in the
Hostel of a residential school away from the station in which the employee is
posted or residing irrespective of any transfer liability
A Govt. servant is allowed to get 50% of the total amount subject to the overall annual ceiling in the first quarter and the remaining amount in third and or fourth quarter. Front-loading of the entire amount in the first and second quarters is not allowed.
The Government servant will have to certify to the effect that tuition fee has not been charged by the school/institution
14. Whether the Fee charged directly by the school/institution for catering to the special needs of the child with disabilities can be reimbursable?
Fee charged directly by the school/institution for catering to the special needs of the child with disabilities, duly certified by the school authorities, shall be reimbursed in addition to items mentioned in para 1(e) of O.M. dated 2-9-2008.
The school/institution shall be aided or approved by the Central/State Government/UT Administration or whose fees are approved by any of these authorities
14. Whether any age limit has been prescribed for reimbursement of CEA in respect of children studying in nursery classes?
There is no minimum age prescribed for reimbursement of CEA in respect ol children admitted in nursery classes. However, with regard to physically challenged children the minimum age of 5 (five) years has been prescribed. The maximum age for normal child is 20 years and for physically challenged children the maximum age is 22 years.
15. Whether the school/Institution should be recognized?
The school/Institution has to be recognized by the Central or State Government or U’T administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated.
16. Whether CEA is payable for the children of Central Government employees and studying abroad, including children of citizens of Nepal/Bhutan but working in Government of India, and the children are studying in the schools in their native place, i.e., Nepal/Bhutan?
The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying abroad. However, a certificate may be obtained from the IndianMission abroad that the
school is recognized by the educational authority having jurisdiction over the
area where the institution is situated.
17. Whether CEA is admissible to Government Servant who ceases to be in Service due to retirement, discharge, dismissal or removal from service in the course of academic year?
CEA/hostel subsidy shall be admissible till the end of the academic year in which the Government Servant ceases to be in service due to retirement, discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the Government Servant worked prior to these events and will be regulated by the other conditions laid down under CEA Scheme.
18. Whether Children of a Government Servant who dies while in service are still eligible for reimbursement under new CEA Scheme?
If a Government servant dies while in service the children education allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife/husband of the deceased is not employed in service of the Central Government, State Government, Autonomous body, PSU, Semi government organization such Municipality, Port Trust authority or any other organization partly or fully funded by the Central government/State governments. In such cases the CEA/Hostel Subsidy shall be payable to the Children till such time the employee would have actually received the same, subject to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Government Servant was working prior to his death and will be regulated by the other conditions laid down under CEA Scheme.
19. Whether CEA can be allowed in case of Children studying through Correspondence or distance learning?
It has also been decided that CEA may henceforth be allowed in case of children studying through “Correspondence or Distance Learning” subject to other condition prescribed.
20. What is definition of the terms “two sets of uniform”?
“Two sets of Uniform” would mean two sets of uniform prescribed by the School in which the child is studying. As set of uniform will include all items of clothing prescribed for a day, as uniform by the School. Reimbursement may be allowed for two sets of such uniform irrespective of the colors/winter/summer/PT uniform.
21. What is definition of “One set of Shoes”?
“One set of shoes” would mean one pair of shoes.
22. What is definition of station for the purpose of hostel subsidy?
It is clarified that for the purpose of hostel subsidy, station would be demarcated by the first three digits of pin code of the area where the Government Servant is posted and/or residing. The first three digits of the PIN code indicate a Revenue District.
23. Whether fee paid to organisations/Institutions other than the school or fees paid to private tutors is reimbursable?
No. It is clarified that the term ‘fee’ contained in the para 1(e) of theOM dated
2.9.2008 would mean the fee charged by the School directly from the student
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CHILDREN EDUCATION ALLOWANCE
FREQUENTLY ASKED QUESTIONS
(1). Whether CEA is
admissible to a Government Servant who ceases to be in service due to
retirement, discharge, dismissal or removal from service in the course of an
academic year ?
CEA/hostel subsidy
shall be admissible till the end of the academic year in which the Government
servant ceased to be in service due to retirement, discharge, dismissal or
removal from service in the course of an academic year.
The payment shall be made by the office in which the Govt. servant worked prior to these events and will be regulated by the other conditions laid down under CEA scheme.
(2). Whether Children
of a Government servant who dies while in service are still eligible for
reimbursement under the new CEA scheme?
If a Government
servant dies while in service, the Children Education Allowance or hostel
subsidy shall be admissible in respect of his/her children subject to
observance of other conditions for its grant provided the wife/husband of the
deceased is not employed in service of the Central Govt., State Government,
Autonomous Body, PSU, Semi-Government Organization such as Municipality, Post
Trust Authority or any other organization partly or fully funded by the Central
Govt/State Governments. In such cases the CEA/Hostel Subsidy shall be payable
to the children till such time the employee would have actually received the
same, subject to the condition that other terms and conditions are fulfilled.
The payment shall be made by the office in which the Govt. servant was working
prior to his death and will be regulated by the other condition laid down under
CEA Scheme
3) Whether any upper
age limit of the children has been prescribed for ciaming CEA?
Whether CEA can be allowed
in case of children studying through “Correspondence or Distance Learning”? If
so the age limit prescribed for the same. The upper age limit for disabled
children has been set at the age of 22 years. In the case of other children the
age limit will now be 20 years or till the time of passing 12th class which
ever is earlier. Cases where reimbursement have been already made, in respect
of children above this age may not be reopened. It has also been decided that
CEA may henceforth be allowed in case of children studying through
“Correspondence or Distance Learning” 5ubject to other condition prescribed
4) What is the
definition of the terms ‘two sets 0f uniform’ which occur in para1(e) of our
O.M. dated 2.9.08. What is the definition of ‘one set of shoes’?
It is clarified that
‘one set of shoes’ would mean one pair of shoes and ‘two sets of uniform’ would
mean two sets of uniform prescribed by the school in which the child is
studying. A set of uniform will include all items of clothing prescribed for a day,
as uniform by the school. Reimbursement may be allowed for two sets of such
uniform irrespective of the colours /winter/ summer/ PT uniform
(5) What is the
definition of ‘station’ for the purpose of hostel subsidy ?
It is clarified that
for the purpose of hosted subsidy, station would be demarcated by the first
three digits of the PIN Code of the area where the Government Servant is posed
and/or residing’. ‘The first three digits of the PIN Code indicate a Revenue
District
(6) Whether fee paid
to organizations/institutions other than the school or fee paid to private
tutors for purposes mentioned in para 1(e) of the OM
dated 2.9.2008 is reimbursable?
No. It is clarified
that the term ‘fee’ contained in the para 1(e) of the OM
dated 2.9.2008 would mean the fee charted by the school directly from the
student
7. Whether
Reimbursement of Children Education Allowance (CEA) for 3rd child is
permissible if CEA has not been claimed for 1st and or 2nd child. As per OM dated 2.9.2008 CEA is admissible for two school going
children. Does it mean any two school going children?
As per OM No.
12011/03/2008- Estt.(AL) dated 11 .11.2008, Children Education Allowance would
be admissible for more than two children in case the number of children exceeds
two as a result of the second child birth resulting in twins or multiple birth.
This implies that the CEA will be admissible only in the cases of two eldest
surviving children and CEA for third or subsequent child will only be
permissible if there is a case of multiple birth at the time of second child
birth. Further, reimbursement of CEA for the 3rd child is admissible in case of
failure of sterilization operation.
8. What are the fee that are reimbursable? Whether Development Fees, Annual Charges, Transportation fees are reimbursable? Reimbursement towards purchase of school bag, water bottle, uniform, shoes and stationary is admissible?
As per OM
No.12011/03/2008-Estt (AL) dated 2.9.2008, tuition fee, admission fee,
laboratory fee, special fee charged for agriculture, electronics, music or any
other subject, fee charged for practical work, fee paid for the use of any aid
or appliances by the child, library fee, games/sports fee and fee for
extra-curricular activities are reimbursable subject to the condition that the
aforementioned fee are charged by the school directly from the student.
Besides, reimbursement for purchase of one set of text books and notebooks, two
sets of uniforms prescribed by the school in which the child is studying, one
pair of shoes, in an academic year are reimbursable. Uniform include all items
of clothing prescribed for a day, as uniform by the school, irrespective of
colours/winter/summer/PT uniforms.
i) Whether Children
Education Allowance would be admissible beyond two children due to failure of sterilization
operation.
The re-imbursement of
Children Education Allowance is admissible only for the first child born after
failure of sterilization operation.
(ii) whether the
admissible amount per annum per child (annual ceiling of Rs.15000/-) on account
of CEA can be reimbursed in fill in the first quarter of the financial/academic
year itself.
i) It is clarified
that a Government servant is allowed to get 50% of the total amount subject to
the overall annual ceiling in the first quarter and the remaining amount in
third and or fourth quarter. Frontloading of the entire amount in the first and
second is not allowed.
(ii) A Government
servant can claim full amount subject to the annual ceiling of Rs.15000/- in
the last quarter
9. Whether CEA has
been increased by 25% as a result of enhancement of Dearness Allowances beyond
50%?
This Department’s OM No. 12011/03/2008-Esn.(AL) dated 2.9.2008 clearly indicates that the limits “would be automatically raised by 25% every time the Dearness Allowance on therevised pay structure goes up by 50%. There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M. NO. 12011/01/2011-Estt.(Allowance) dated 4th May, 2011, has been issued to clarify this further.
10. Whether CEA can be
claimed for the child for the same class twice?
The reimbursement of CEA is not linked to the performance of the child in his class. Even if a child fails in a particular class, the reimbursement is permissible. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.
11. Whether Hostel subsidy is reimbursable irrespective of transfer liability?
Hostel Subsidy is reimbursable to all
12. Whether the
admissible amount on account of CEA can be reimbursed in full to a Govt.
servant in the first quarter of the financial /academic year itself ?
A Govt. servant is allowed to get 50% of the total amount subject to the overall annual ceiling in the first quarter and the remaining amount in third and or fourth quarter. Front-loading of the entire amount in the first and second quarters is not allowed.
13 whether the
Development Fee/Parents’ Contribution charged by the school/institution in lieu
of tuition fee shall be reimbursed.?
The Government servant will have to certify to the effect that tuition fee has not been charged by the school/institution
14. Whether the Fee charged directly by the school/institution for catering to the special needs of the child with disabilities can be reimbursable?
Fee charged directly by the school/institution for catering to the special needs of the child with disabilities, duly certified by the school authorities, shall be reimbursed in addition to items mentioned in para 1(e) of O.M. dated 2-9-2008.
The school/institution shall be aided or approved by the Central/State Government/UT Administration or whose fees are approved by any of these authorities
14. Whether any age limit has been prescribed for reimbursement of CEA in respect of children studying in nursery classes?
There is no minimum age prescribed for reimbursement of CEA in respect ol children admitted in nursery classes. However, with regard to physically challenged children the minimum age of 5 (five) years has been prescribed. The maximum age for normal child is 20 years and for physically challenged children the maximum age is 22 years.
The upper age limit
for disabled children has been set at the age of 22 years. In the case of other
children the age limit will be 20 years or till the time of passing 12th class
which ever is earlier. Cases where reimbursement have been already made in
respect of children above this age may not be reopened.
The minimum age of 5
years, stipulated in O.M. No.12011/03/2008—Estt.(Allowance) dated 11th
November, 2008, for disabled children, pursuing non-formal education or
vocational training stands removed. Henceforth, there will be no minimum age
for any child for claiming reimbursement of Children Education Allowance/Hostel
Subsidy
15. Whether the school/Institution should be recognized?
The school/Institution has to be recognized by the Central or State Government or U’T administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated.
16. Whether CEA is payable for the children of Central Government employees and studying abroad, including children of citizens of Nepal/Bhutan but working in Government of India, and the children are studying in the schools in their native place, i.e., Nepal/Bhutan?
The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying abroad. However, a certificate may be obtained from the Indian
17. Whether CEA is admissible to Government Servant who ceases to be in Service due to retirement, discharge, dismissal or removal from service in the course of academic year?
CEA/hostel subsidy shall be admissible till the end of the academic year in which the Government Servant ceases to be in service due to retirement, discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the Government Servant worked prior to these events and will be regulated by the other conditions laid down under CEA Scheme.
18. Whether Children of a Government Servant who dies while in service are still eligible for reimbursement under new CEA Scheme?
If a Government servant dies while in service the children education allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife/husband of the deceased is not employed in service of the Central Government, State Government, Autonomous body, PSU, Semi government organization such Municipality, Port Trust authority or any other organization partly or fully funded by the Central government/State governments. In such cases the CEA/Hostel Subsidy shall be payable to the Children till such time the employee would have actually received the same, subject to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Government Servant was working prior to his death and will be regulated by the other conditions laid down under CEA Scheme.
19. Whether CEA can be allowed in case of Children studying through Correspondence or distance learning?
It has also been decided that CEA may henceforth be allowed in case of children studying through “Correspondence or Distance Learning” subject to other condition prescribed.
20. What is definition of the terms “two sets of uniform”?
“Two sets of Uniform” would mean two sets of uniform prescribed by the School in which the child is studying. As set of uniform will include all items of clothing prescribed for a day, as uniform by the School. Reimbursement may be allowed for two sets of such uniform irrespective of the colors/winter/summer/PT uniform.
21. What is definition of “One set of Shoes”?
“One set of shoes” would mean one pair of shoes.
22. What is definition of station for the purpose of hostel subsidy?
It is clarified that for the purpose of hostel subsidy, station would be demarcated by the first three digits of pin code of the area where the Government Servant is posted and/or residing. The first three digits of the PIN code indicate a Revenue District.
23. Whether fee paid to organisations/Institutions other than the school or fees paid to private tutors is reimbursable?
No. It is clarified that the term ‘fee’ contained in the para 1(e) of the